About Us 

The Hamilton Philharmonic Orchestra (HPO) is a vibrant and innovative orchestra committed to delivering exceptional musical experiences to our diverse audiences. With deep roots in the Hamilton region for over 140 years, we are dedicated to artistic excellence, community engagement, music education and the promotion of orchestral music through compelling performances, education and outreach. 

We are seeking a Development and Community Outreach Officer with a passionate commitment to advancing HPO’s mission through meaningful stakeholder engagement. 

Job Summary 

The Development & Community Outreach Officer supports the work of the Development Manager and administrative t team, helping to expand the Hamilton Philharmonic Orchestra’s philanthropic networks and community partnerships. This role contributes to growing the funding base through prospect research, outreach, stewardship support and community-facing engagement, strengthening the HPO’s visibility and relationships across Hamilton.  

Key Accountabilities  

Reporting to the Development Manager and working collaboratively with the Executive Director and administrative/artistic teams, the Development & Community Outreach Officer leads the following:  

Development Activities and Reporting– 40%  

  • Support the Development Manager and team in implementing the Annual Giving Plan, with emphasis on prospect identification and pipeline growth.  
  • Coordinate meetings and plans; Support the tracking of fundraising progress; take meeting notes and generate regular reports.  
  • Help coordinate with marketing to ensure fundraising emails, direct mail, social campaigns and other communications are produced and scheduled.  
  • Maintain grant and report calendars, preparing materials and supporting staff with submissions to foundations, government bodies and sponsors.  
  • Act as a lead owner of CRM database management for the team, maintaining data quality.  
  • Act as Front of House (FOH) representative for all HPO events at the concert hall and at community venues.   

  Community Outreach & Partnership Engagement – 30%  

  • Working with the Development Manager, plan and support HPO community outreach initiatives, helping maintain and expand partnerships with libraries, seniors’ programs, community agencies, cultural groups and neighbourhood organizations.  
  • Assist with planning and presenting outreach programs that increase access to orchestral music and community impact.  
  • Act as an HPO representative at outreach events, building positive visibility and relationships.  
  • Perform additional duties as required.  

Prospecting, Sponsorship Support & Donor Stewardship – 20%  

  • Conduct prospect research to identify potential new donors, sponsors, funding bodies and corporate partners.  
  • Assist the Development Manager in cultivation and stewardship of donors and sponsors, ensuring timely follow-up and meaningful engagement.  
  • Support the planning and delivery of fundraising events, helping attract new supporters and strengthen funder relationships.  
  • Prepare written materials including cases for support, proposals, donor reports and stewardship communications.  
  • Attend HPO performances, donor events and community activities to support stewardship and represent the organization.  

Grant Writing Support – 10%  

  • Draft, edit and submit grant applications as directed by the Development Manager.  

Track reporting deadlines, deliverables and revenue allocation related to grant-funded programs.  

Qualifications 

Required: 

  • 2-4 years work experience in a development, sales or fundraising role 
  • Equivalent combination of education and relevant experience considered 
     

Preferred: 

  • Post-secondary education in Fundraising, Non-Profit Management, Communications, Business, Marketing or related field 
  • Knowledge of classical music or a passion for the performing arts 
  • Experience in a fundraising capacity 

What We Offer: 

  • A collaborative and mission-driven work environment. 
  • Flexible working hours and hybrid work options  
  • Wellness Benefit Allowance 
  • Professional development and networking opportunities 
  • Opportunities to attend performances and community events 

How to Apply 

The HPO is committed to building a diverse and inclusive organization and encourage applicants from all backgrounds to apply. Please submit your resume and a cover letter to KKnowles@hpo.org.  

Application review begins immediately; applications will be accepted until position is filled.